Ingredients & Recipes
Overview
The recipe model tracks the raw materials you use, not the finished items. When you sell a latte, Rewardly subtracts the beans and milk it used — not "one latte".
This is the right choice for cafés, restaurants, and bars. For packaged goods you sell as-is, use Inventory instead.
How it works
Three pieces work together:
| Piece | What it is |
|---|---|
| Ingredients | Your raw materials — beans, milk, cups, syrup. |
| Ingredient Bundles | A recipe — the list of ingredients (and amounts) that make one product. |
| Ingredient Inventories | The stock count of each ingredient, per outlet. |
When a product with a recipe is sold, each ingredient in its bundle is reduced by the recipe amount.
Default setup
Bean & Brew example: track beans and milk so a sold latte depletes both.
1. Create your ingredients
In Stock Control → Ingredients, click Create for each raw material:
- Name — e.g.
Coffee Beans - Suppliers — who supplies it (pick at least one — see Suppliers)
- Outlets — which branches stock it
- Unit —
g,kg,ml,l,pcs, and so on - Unit price — your cost per unit
- Category — Raw Material, Packaging, Seasoning, or Other
2. Create a recipe (Ingredient Bundle)
In Stock Control → Ingredient Bundles, click Create:
- Name — e.g.
Latte Recipe - Ingredient items — add a row per ingredient with the quantity used (e.g.
Coffee Beans — 18,Milk — 200)
Then use Assign Products on the bundle to link the recipe to the Latte product.
3. Set your starting stock
In Stock Control → Ingredient Inventories, set the current stock of each ingredient at each outlet.
Advanced options
| Field / feature | What it does |
|---|---|
| Low alert stock | A threshold on an ingredient — flags it when stock runs low. (This is the only low-stock alert in Rewardly.) |
| Has tax / Tax rate | Records tax on the ingredient's cost. |
| Is allow return inventory | Returns ingredient stock when a sale is voided. |
| Bulk outlet assignment | Add or remove outlets across many ingredients at once. |
| CSV export / Smart Import | Export the ingredient list, or bulk-upload from a spreadsheet. |
Related
- Suppliers & Purchasing — restocking ingredients.
- Inventory — the unit model alternative.
- Stock Reports — ingredient stock history.