Inventory
Overview
Inventory is the unit model of stock tracking — it counts whole sellable items. When a product is sold on the POS, its stock count goes down by one. When the count hits zero, the product is sold out.
This is the right choice for retail and packaged goods. For food and drink made from raw materials, use Ingredients & Recipes instead.
How it works
- You turn on stock tracking per product.
- Each sale lowers that product's count; a voided sale can return it.
- Every movement is recorded in a stock ledger you can review later.
- Stock can be a single shared count, or set per outlet so each branch has its own number.
Default setup
Bean & Brew example: track the bags of coffee beans they sell off the shelf.
Stock tracking is switched on inside the product, not on a separate screen:
- Open Products → Products and edit the product (e.g.
Coffee Beans 250g). - Find the Track quantity section and turn on Track quantity.
- Set Remaining quantity to your current stock count (e.g.
24). - Save.
From now on the POS counts down with every sale, and the product shows as sold out at zero.
Advanced options
Per-product settings
| Field | What it does |
|---|---|
| Track quantity | Turns stock counting on for this product. |
| Remaining quantity | The current stock count. |
| Reset quantity by shift | Automatically resets the count at the start of each POS shift. |
| Reset remaining quantity | The number the count resets to each shift. |
| Allow return inventory on void | A voided sale adds the stock back. |
Products with variants (sizes, flavours) track stock per variant.
Inventory by outlet ("Product Inventories")
By default a product has one shared stock count. To give each branch its own count — or its own price — use Stock Control → Product Inventories:
- Click Create.
- Choose the Outlet and the Product.
- Under Inventory Control, turn on Control inventory, then set Track quantity and the outlet's Remaining quantity.
- (Optional) Under Price Control, set outlet-specific dine-in / takeout / delivery prices.
- Save.
The Product Inventories list supports CSV export and Smart Import (bulk upload from a spreadsheet) — handy when you manage many products across many outlets.
The stock ledger
Stock Control → Inventory is a read-only history of every stock movement — type (in / out / adjustment), quantity, the count before and after, the reason, and the staff member. You can also add a manual adjustment here after a stock-take.
Good to know
There is no "allow negative stock" option and no low-stock alert for products. A low-stock threshold exists only for ingredients.
Related
- Products & Categories — where tracking is switched on.
- Modifier Inventory — the same idea for add-ons.
- Stock Reports — reviewing stock history.